Calgary

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Details:

Price

(Fixed)

Job Type

Full-time

Location

Calgary - AB,
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Phone

14034554166

Description:

Commercial Real Estate/Financing Services Group Legal Assistant

Purpose of the Role

We are looking for an experienced Practice Assistant to support our Commercial Real Estate and Financial Services Practice Groups. As a Practice Assistant, you will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and our clients. In this role, you will.be expected to act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work.

Key Responsibilities

Administrative

• Arrange/perform photocopying, printing, scanning and faxing, and review material prior to delivery, such as to court, counsel and clients
• Arrange for files to be opened and closed, supervise general filing requirements and record keeping
• Use effective systems to ensure that both short and long term tasks are completed within required timescales
• Support lawyers in marketing activities including involvement in preparation of pitches and presentations
• Perform administrative activities related to lawyer's professional memberships, certifications and Law Society requirements
• As required, manage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
• As required, arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external

Communication

• Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner

• Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office
• Liaise with administrative support departments on behalf of lawyers as required
• Liaise with the department’s Team Leader over any planned absences, arranging coverage as necessary and communicating this to the relevant lawyers.

Financial - Billing

• Arrange opening/closing of client matters in accounting system, arrange updates, and coordinate changes with clients
• Liaise with lawyer and billing coordinator to prepare accounts on a regular basis, including reviewing draft bills online, arranging/performing edits and delivery. Arrange revisions to accounts and coordinate with clients as necessary
• Liaise with lawyer, client and Finance department to collect on overdue accounts
• Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard prebill financial/time reports through the system
• Request cheques, bank transfers and paying in money received, as appropriate

Key Competencies

• Legal experience in Corporate and Commercial Real Estate/Financial Services/Banking legal practice support
• Experience conducting and reviewing due diligence searches and attending to PPR/LTO/Bank Act registrations strongly preferred
• Accurate typing speed of approximately 60 words per minute
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm. iManage experience an asset.

Here at RSG Recruiting, we are proudly partnering with the best companies in the city who have immediate openings!!

Call us today for any industry questions you may have or assistance with securing your dream job!

Please contact us directly if you would like to obtain further information on these opportunities or if you would like to discuss your future career goals and how we can assist you in reaching them in greater detail.

Sue Reis

President & Executive Consultant

Direct: 403.455.4166

Cell: 403.990.7303

Fax: 403.452.0242

Email: sue@rsgrecruiting.com